Add Yes No Drop Down in Excel

Adding a Yes/No Drop Down in Excel

To start, select the cell where you want to add the drop down. Then, go to the Data tab in the ribbon and click on Data Validation. This will open the Data Validation dialog box.

In the Data Validation dialog box, select List from the Allow drop down menu. Then, in the Source field, enter the range of cells that contains the list of values you want to use for the drop down. For a yes/no drop down, you can simply enter ="Yes,No" (without the quotes) in the Source field.

Alternatively, you can also create a list of values in a separate range of cells and reference that range in the Source field. For example, if you have a list of values in cells A1:A2, you can enter =A1:A2 in the Source field.

Once you've entered the source range, click OK to apply the data validation. The cell will now display a drop down arrow, and when you click on it, you'll see a list of values that includes Yes and No.

You can also use the Data Validation feature to add a default value to the cell. To do this, select the cell and go to the Data tab in the ribbon. Then, click on Data Validation and select List from the Allow drop down menu. In the Source field, enter the default value you want to use, such as ="Yes" (without the quotes).

Using a Table to Create a Yes/No Drop Down

First, create a table with two columns: one for the yes/no values and one for the corresponding descriptions. For example:

Then, select the cell where you want to add the drop down and go to the Data tab in the ribbon. Click on Data Validation and select List from the Allow drop down menu. In the Source field, enter the range of cells that contains the list of values, such as =A2:A3 (assuming the table is in cells A1:B3).

Once you've applied the data validation, the cell will display a drop down arrow, and when you click on it, you'll see a list of values that includes Yes and No.

Using VBA to Create a Yes/No Drop Down

Sub CreateYesNoDropDown()
    Dim ws As Worksheet
    Set ws = ActiveSheet
    
    Dim cell As Range
    Set cell = ws.Range("A1") ' change to the cell where you want to add the drop down
    
    With cell.Validation
       .Delete
       .Add Type:=xlValidateList, AlertStyle:=xlValidAlertStop, Operator:=xlBetween, Formula1:="Yes,No"
       .IgnoreBlank = True
       .InCellDropdown = True
       .InputTitle = ""
       .ErrorTitle = ""
       .InputMessage = ""
       .ErrorMessage = ""
       .ShowInput = True
       .ShowError = True
    End With
End Sub

To use this code, open the Visual Basic Editor by pressing Alt + F11 or by navigating to Developer > Visual Basic in the ribbon. Then, create a new module by clicking Insert > Module and paste the code into the module. Finally, save the workbook as a macro-enabled file (xlsm) and run the macro by clicking Developer > Macros or by pressing Alt + F8.

📝 Note: Make sure to enable macros in your workbook before running the macro.

In summary, adding a yes/no drop down in Excel can be done using the Data Validation feature, a Table, or VBA. Each method has its own advantages and disadvantages, and the choice of method depends on your specific needs and preferences.

To recap, the main points of this article are: * Using the Data Validation feature to add a yes/no drop down * Creating a table to create a yes/no drop down * Using VBA to create a yes/no drop down * Enabling macros in your workbook before running the macro

How do I add a yes/no drop down in Excel?

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You can add a yes/no drop down in Excel using the Data Validation feature, a Table, or VBA.

What is the difference between using Data Validation and a Table to create a yes/no drop down?

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Using Data Validation allows you to restrict the input in a cell to a specific set of values, while using a Table allows you to create a list of values with corresponding descriptions.

Do I need to enable macros in my workbook to use the VBA code?

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Yes, you need to enable macros in your workbook before running the VBA code.