After finalizing the purchase of an apartment, whether you're an expatriate in Indonesia or a local, navigating the required paperwork can seem daunting. This process ensures your legal ownership and compliance with local regulations. Here’s a detailed guide on the paperwork needed after buying an apartment in Indonesia.
1. Certificate of Ownership
Upon purchase, the primary document you will receive is the Certificate of Ownership or Surat Hak Milik Satuan Rumah Susun (SHMSRS). This certificate is issued by the National Land Agency (Badan Pertanahan Nasional) and is crucial as it:
- Proves your legal ownership of the apartment unit.
- Includes apartment specifics like size, location, and ownership details.
📝 Note: Ensure all the details on the SHMSRS are correct. Any discrepancy can lead to legal issues.
2. Deed of Sale and Purchase (AJB)
The Deed of Sale and Purchase or Akta Jual Beli (AJB) is the legal document:
- Officializing the transfer of property from the seller to the buyer.
- It should be notarized by a Public Notary.
- Contains all conditions agreed upon during the transaction.
3. Tax Payment Receipts
After purchase, you are obligated to pay several taxes:
- Income Tax (PPh): A tax on the gain from the sale of property.
- Transfer Fee (BPHTB): A tax on the transfer of title to land and buildings.
- Service Fee: Fees for the public services associated with the transaction.
| Tax | Rate | Who Pays |
|---|---|---|
| Income Tax (PPh) | 2.5% of NJOP (Official Tax Assessment) | Buyer |
| BPHTB | 5% of the transaction value or NJOP, whichever is higher | Buyer |
| Service Fee | Varies based on service | Buyer |
4. Utility Change Forms
Once you own the apartment, you need to transfer the utility services like electricity, water, and internet to your name. This involves:
- Submitting change forms to respective utility companies.
- Providing identification proof and ownership documents.
5. Building Management Documents
Here are the documents you might encounter:
- Residence Certificate (Surat Keterangan Domisili): Needed for registering your residency in the apartment.
- Building Management Rules: Agreements regarding the use, maintenance, and operation of common areas.
6. Homeowners Association (HOA) Registration
Joining or registering with the HOA involves:
- Filling out membership forms.
- Paying membership dues or any special assessments.
7. Insurance Policies
Insurance for your apartment:
- Can protect against natural disasters, fire, or theft.
- Review existing policies or start new ones tailored to your needs.
🏠 Note: Discuss with an insurance agent or advisor to find a policy that covers your specific requirements.
8. **Warranty Documents
If your apartment is newly built, you will receive:
- Warranty documents for structural, mechanical, and electrical components.
In summary, owning an apartment in Indonesia comes with a series of responsibilities that involve paperwork. From securing the Certificate of Ownership to ensuring your utilities are transferred to your name, each step is crucial for establishing your legal status as an owner and ensuring compliance with local laws. Remember, keeping all these documents well-organized can prevent future legal issues and make your life as a homeowner much easier.
What if I find discrepancies in my SHMSRS?
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If there are any discrepancies or errors in the SHMSRS, contact the issuing agency immediately to rectify the details before it affects your legal ownership.
Do I need to update my identity documents after purchasing an apartment?
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Yes, you should update your identity documents, particularly your Kartu Tanda Penduduk (KTP), with your new address to reflect your current residence.
How often should I review my apartment insurance?
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It’s advisable to review your apartment insurance annually or upon any significant change in the property’s use or value.
