The journey of moving Household Goods (HHG) as a Department of Public Service (DPS) employee is fraught with both excitement and, admittedly, a fair share of paperwork. Whether you're embarking on your first assignment or a seasoned veteran of moves, understanding the essential DPS HHG paperwork can make all the difference in ensuring your move is as smooth as possible. This guide aims to be your go-to resource for navigating the often complex world of HHG documentation, ensuring you're equipped to handle the bureaucratic side of relocation with confidence.
Understanding DPS HHG Move Types
Before diving into the specifics of the paperwork, it’s crucial to differentiate between the types of moves you might encounter:
- CONUS to OCONUS: Moving from the Continental United States (CONUS) to Outside the Continental United States (OCONUS).
- OCONUS to CONUS: Vice versa.
- OCONUS to OCONUS: Between locations outside the Continental United States.
- CONUS to CONUS: Moving within the Continental United States.
Each move type can involve different paperwork requirements and processes, making it imperative to know which category your move falls into.
Key DPS HHG Paperwork
To prepare for your move, familiarizing yourself with the following essential documents is vital:
| Document | Description | When Required |
|---|---|---|
| DD Form 1351-2 | Travel Voucher or Subvoucher (specifically block 15) | Upon completion of your move |
| Form 8007 | Application for Shipment of Personal Property | Before the move begins |
| Weight Tickets | Records the weight of your household goods | At pickup and delivery |
| Application for Incentive Items | For special circumstances like unaccompanied tours | Pre-move |
| Inventory List | Detailed list of all household goods | Upon pickup and delivery |
📝 Note: Always ensure your documents are correctly filled out and signed. Mistakes or missing information can lead to delays in processing your move.
The Moving Process Timeline
Understanding the timeline for processing HHG paperwork can help you manage expectations and plan accordingly:
- 60+ Days Before Move: Begin by submitting Form 8007 and request any required counseling.
- 30-45 Days Before Move: Schedule your moving company and packing dates. Prepare your inventory list.
- 2 Weeks Before Move: Confirm dates and details with your mover. Ensure all paperwork is in order.
- Moving Day: Be present for the pickup of your HHG, ensuring accurate weight tickets and inventory lists are provided.
- After Delivery: Review your goods for damages or losses, and complete necessary paperwork like the DD Form 1351-2 for reimbursement claims.
💡 Note: Keeping a personal copy of all documents and correspondence can be invaluable for resolving potential issues or discrepancies later on.
Common Pitfalls and How to Avoid Them
To ensure your DPS HHG move goes as smoothly as possible, be aware of these common issues:
- Incorrect Information: Double-check all personal details, addresses, and move specifics on your forms.
- Missing Weight Tickets: Make sure to obtain and keep copies of weight tickets both at pickup and delivery.
- Inadequate Insurance: Opt for Full Value Protection to mitigate risks. Understand the coverage options.
- Late Submission of Forms: Submit documents well in advance to avoid any last-minute hitches.
- Unclear Communication: Keep open lines with your moving company and personal property office.
Summing Up
Navigating the paperwork associated with a DPS HHG move might initially seem daunting, but with this guide, you’re better equipped to handle it with confidence. By understanding the types of moves, key documents, the timeline, and common pitfalls, you can streamline the process. Remember, thorough preparation and attention to detail can greatly reduce stress, ensure timely processing of your claims, and ultimately, facilitate a successful move to your new duty station.
What happens if I miss submitting the paperwork on time?
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Missing the submission of paperwork can lead to delays in your move scheduling, affect reimbursement timelines, or potentially result in denied claims for reimbursement.
Can I use electronic versions of the forms?
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Yes, most DPS HHG paperwork can be submitted electronically through the Defense Personal Property System (DPS). However, always confirm with your personal property office to ensure all requirements are met.
How do I know if I need special permissions for my move?
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Special permissions are generally needed for unaccompanied tours, overseas moves, or if you have exceptional weight or storage requirements. Consult with your transportation office or check official guidelines for specific situations.
