1. PCS Orders (Permanent Change of Station)
When you are considering a transfer from one Army Reserve unit to another, the first essential document you’ll need is your PCS Orders. PCS Orders are the military’s official documentation indicating that you have been reassigned to a new unit, station, or location. These orders:
- Detail the effective date of transfer.
- Outline the specifics of your new unit, including the address and point of contact.
- Initiate the process for arranging your transportation and allowances.
- Authorize you to report to the new unit on a specified date.
Obtaining PCS Orders:
- Submit a request through your current chain of command.
- Specify your desired unit of assignment.
- Ensure that the request is approved by your higher command before the transition takes place.
Why They're Important:
Without these orders, you could face issues with pay, housing, travel arrangements, and accountability. They serve as official proof that you are transferring units, which is crucial for administrative purposes.
2. DD Form 214
The DD Form 214, Certificate of Release or Discharge from Active Duty, might not be immediately associated with a unit transfer within the Reserves, but it becomes relevant if:
- You have had a previous activation or deployment.
- Your unit transfer involves a change from active duty to the reserves or vice versa.
Why It's Needed:
The DD Form 214 provides a complete record of your military service, including periods of active duty, training, awards, and specific MOS (Military Occupational Specialty) codes. This document helps:
- Your new unit understand your qualifications, experiences, and clearances.
- Facilitate any necessary clearances or administrative actions.
How to Obtain:
If you don't already have a copy, you can request one through:
- The National Archives.
- Your current unit's administrative office or personnel records center.
📌 Note: Ensure that all information on the DD Form 214 is accurate before transferring units, as any discrepancies could cause delays.
3. Officer Evaluation Reports (OER) or Enlisted Performance Reports (EPR)
Performance reports are critical for:
- Assessing your performance and potential.
- Providing your new unit with insights into your abilities, leadership, and accomplishments.
What to Include:
- Latest OER or EPR.
- Any awards or decorations received.
- References or letters of recommendation if available.
Why They Matter:
They allow the receiving unit to gauge your compatibility with their mission and culture, aiding in a smoother transition. Additionally, these documents can influence your initial duty assignment, promotions, and professional development opportunities in the new unit.
4. Clearance and Training Records
Transferring your security clearance and records of specialized training is crucial, as these:
- Validate your eligibility to perform certain duties or access classified information.
- Help your new unit assess your readiness for assignments that require particular clearances or qualifications.
Documents to Prepare:
- Security Clearance Form (SF-86 or equivalent) - Confirmation of your clearance level.
- Training certificates or documents for courses or schools you've attended.
- DA Form 3349 - Physical Profile or Medical Screening.
How to Obtain:
Request these records from your current unit's administrative personnel or through official military channels.
5. Leave and Earnings Statement (LES)
Your Leave and Earnings Statement provides a snapshot of your financial status, including:
- Pay.
- Leave balance.
- Benefits.
- Any allotments or special pays.
Why It's Crucial:
Your new unit will need to ensure your pay and benefits are correctly transferred, and the LES helps:
- Verify your pay status.
- Ensure continuity in pay and benefits.
- Assist with any financial administration related to the transfer.
Retrieval:
Download your LES from myPay or request it from your finance office.
In summary, when considering a transfer within the Army Reserves, these five documents are indispensable. Each plays a critical role in ensuring a seamless transition, providing the necessary administrative support, verifying your background, and guaranteeing continuity in your military career.
Keeping these documents readily available will minimize potential delays or complications, fostering a smoother transfer process and setting the stage for success in your new unit.
How long does the transfer process typically take?
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The duration of the transfer process can vary based on several factors including the type of transfer, availability of slots in the desired unit, clearance processing, and administrative backlogs. Typically, it can take anywhere from a few weeks to several months.
Can I transfer units if I have a current assignment or deployment?
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Transfer requests during an assignment or deployment are less common due to operational needs. You would need approval from your chain of command, and the transfer would be contingent upon the new unit’s operational requirements and your current unit’s ability to release you.
What if my transfer request is denied?
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If your transfer request is denied, you can either continue with your current unit or submit a new request after addressing the concerns raised, if possible. Reasons for denial might include operational needs, insufficient documentation, or an unsuitable match for the desired unit’s mission.
