5 Ways to Convert Google Sheets to Excel Fast

Converting Google Sheets to Excel is a common need for many professionals and students who work with data across different platforms. Whether it's for collaborative work, where Google Sheets offers real-time edits, or for specialized Excel functions that might not be available in Google Sheets, understanding how to efficiently convert your spreadsheet can save you time and keep your data in the format you need. Here are five efficient ways to convert your Google Sheets into Excel files quickly.

Direct Download from Google Sheets

Google Sheets provides a straightforward method to download your spreadsheet as an Excel file:

• Open your Google Sheet.
• Click on File > Download > Microsoft Excel (.xlsx). This instantly downloads your sheet in Excel format.
• Save the file to your desired location.

✏️ Note: This method ensures no loss of data, provided the data is compatible with Excel. However, complex Google Sheets scripts or add-ons might not translate perfectly.

Use Google Sheets Import Function

If you prefer to keep your data in Google Sheets but also want to export to Excel periodically:

• Use the IMPORTRANGE function in a new Google Sheet to link to your original data:

=IMPORTRANGE(“Sheet_ID”, “Sheet1!A1:D26”)

• After pulling the data, follow the same download steps mentioned above.

By doing this, any update in the original sheet will automatically reflect in your Excel export.

Third-Party Add-ons and Tools

These tools can automate the process, especially useful when you need to convert multiple files or frequently update Excel files from Google Sheets.

Convert via Google Drive Interface

Google Drive itself provides an alternative:

• Locate your Google Sheet in Google Drive.
• Right-click on the file, select Download > Microsoft Excel (.xlsx).

This method is slightly different as it involves navigating through Google Drive, which can be helpful for those who manage files from Drive more than directly in Sheets.

Scripting with Google Apps Script

If you’re tech-savvy or need to automate the conversion process on a large scale:

1. Create a new script in Google Sheets by going to Tools > Script editor.
2. Use the following code to set up your conversion script:

   function downloadAsExcel() {
     var ss = SpreadsheetApp.getActiveSpreadsheet();
     var url = “https://docs.google.com/feeds/download/spreadsheets/Export?key=” + ss.getId() + “&exportFormat=xlsx”;
     var token = ScriptApp.getOAuthToken();
     var response = UrlFetchApp.fetch(url, {
       headers: {
         ‘Authorization’: ‘Bearer ’ + token
       }
     });
     var blob = response.getBlob();
     DriveApp.createFile(blob);
   }
   

3. Run the script to download the current sheet as an Excel file. Remember to configure the necessary permissions and scopes.

This method is ideal for recurring tasks or when integrating with other Google Workspace apps like Google Forms or Docs.

Each of these methods has its advantages. Here's a quick recap:

• Direct Download is straightforward and quick for occasional users.
• Google Sheets Import functions are great for keeping your Excel files up-to-date with minimal effort.
• Third-Party Tools offer automation and bulk processing capabilities.
• Google Drive Conversion leverages the platform's native functionality for those who organize files in Drive.
• Scripting with Google Apps Script gives you control and automation for more complex or repetitive tasks.

✏️ Note: It's important to verify that the Excel file retains all the data and formatting from Google Sheets. Some features might not convert perfectly, so always check the output for accuracy.

Can Google Sheets and Excel have the same features?

+

While Google Sheets and Excel share many functionalities, they also have unique features. Excel has advanced calculation and data analysis tools that Google Sheets might not match, while Google Sheets excels in collaboration features.

What happens to my Google Sheets scripts when converting to Excel?

+

Excel does not directly support Google Sheets scripts or macros. You might need to recreate these functionalities in Excel using VBA (Visual Basic for Applications).

Is there a way to automatically convert Google Sheets to Excel?

+

Yes, using Google Apps Script or third-party tools, you can automate the conversion process to update your Excel files from Google Sheets regularly.